Frequently Asked Questions

Our accounting team is based in India and serves US-based businesses. We work in secure cloud platforms, follow US GAAP and state tax rules, and schedule working hours to overlap with US business hours. Questions asked in your morning are typically answered before your close of business. We are open about our offshore model. It lets you access experienced accounting professionals at a cost well below a comparable in-house or US-based team.

Accountance is an accounting firm with 7+ years of experience, and has supported 600+ US businesses across 1,100+ engagements. Our team is Xero-certified and trained on US GAAP, state tax regulations and the platforms American businesses use most. Individual members focus on payroll, multi-state compliance and international tax and CFO-level advisory.

We support small and mid-sized businesses, lean startups and growth stage businesses. That includes solo founders who need monthly bookkeeping , or multi-state businesses with intricate payroll and nexus needs. We work with US businesses that are looking to expand internationally, and foreign companies establishing a US presence

Professional services, e-commerce, manufacturing, logistics, digital marketing, technology and consulting. We handle industry-specific issues such as inventory accounting, revenue recognition, contractor vs. employee classification and multi-entity consolidation.

Three things. We treat tax and regulatory compliance as the baseline, not an upsell. Our experts are trained according to US rules, and rather than a generic international playbook. Our secure cloud delivery and long-term partnership model provide robust security and executive-level visibility without large-firm overhead.

Yes. Pre-revenue startups need a solid financial foundation to raise capital and scale. We offer lighter engagements covering bookkeeping, payroll setup and investor-ready reporting, with CFO advisory available as you approach fundraising or launch.

Payroll, bookkeeping, tax and strategic finance: corporate payroll, cloud bookkeeping, sales tax, international tax, CFO services, business valuation and investment services. We are your outsourced finance department, keeping your books, payroll, filings and reporting in sync.

Payroll runs, tax withholding and filing, W-2 and 1099 preparation, onboarding and coordination of new hires with your benefits providers. We also handle multi-state payroll registrations and transition from contractor payments to formal payroll as your team expands.

We primarily work within Xero and QuickBooks Online, reconcile your accounts on a monthly basis and keep your chart of accounts in order. A close package is sent every month containing financial statements and a summary of key variances . All is cloud-based and you can share read only access with lenders, investors, or your CPA.

Yes. We handle registration, filing and remittance, and keep an eye on economic nexus thresholds to avoid any surprises. We also match collections made by marketplace facilitators from sites such as Shopify, Amazon and Stripe with your obligations.

Foreign owned entities, transfer pricing, treaty considerations, withholding tax and coordinating with foreign advisors. From initial structuring, we assist businesses looking to expand to other countries or businesses looking to bring operations to the US.

Budgeting and forecasting, cash flow management, board-ready reporting, KPI dashboards and scenario modeling, as well as helping with fundraising or conversations with lenders. They may begin at quarterly advisory meetings and ramp up as part of a raise or acquisition process.

A fractional CFO provides executive-level financial strategy part-time. If you are looking to raise funding, develop a model that is ready for the board, considering a big hire or acquisition, or are lacking in-house financial skills to understand your finances, you may need this.

A valuation documents what your company is worth. Common triggers include raising capital, issuing stock options (409A), a sale or acquisition, settling an estate or a partner buyout. We deliver a documented valuation report on a timeline that supports your transaction.

We assist business owners in coordinating their entity cash flows, retirement plan options and personal wealth planning strategies so that the financial planning of the business and personal interests are coordinated.

Yes. We prepare a clean, review-ready trial balance and supporting schedules to allow your CPA to file efficiently and we coordinate with them as necessary. Many clients later consolidate with us for simplicity, but that is always your choice.

Yes. Our catch up bookkeeping reconciles previous months or years. Your books are checked onboarding and a remediation plan is developed to address any problems such as unreconciled accounts, duplicate bookings, misclassified expenses, missing documentation, etc. Then we set up a monthly close checklist to make sure that the backlog doesn’t come back.

We use encryption, multi-factor authentication (MFA) and secure cloud platforms. Access is role-based and limited to the people working on your account, with a documented offboarding process that revokes access when a team member leaves. We will sign your NDA or fill out your vendor security questionnaire at the time of your sign on.

Yes. We handle local payroll compliance, nexus requirements and various state sales tax rules, and monitor registration thresholds, filing calendars and rate changes to ensure that the move to a new state doesn’t leave you with a compliance void.

As part of our compliance calendar, our team participates in a continuous education program on US tax/payroll laws and legislative changes. We proactively let you know if something changes to your filing or payroll.

Yes. We sign a mutual NDA before any financial data is shared, as a standard part of onboarding.

Your information is your own. We provide a handoff package with reconciled files, documentation and access transfer so your next team can continue without disruption.

The monthly price is based on the complexity of your business; the number of monthly transactions, the number of entities, the number of employees in the payroll, states of operation and advisory level. Following a consultation, we give a flat monthly rate and no hourly surprises. Engagements typically range from a few hundred dollars a month for simple bookkeeping to several thousand for multi-state companies with payroll and fractional CFO support.

No. There is no obligation in a discovery call and it is free. We use it to learn more about your business and to be sure we are your good fit. If not, we’ll tell you and refer you to a better resource if available.

No. Prior to signing, you’re provided a written scope of work that outlines all included and additional fees. Preparation of the 1099 as well as routine filing are included in your tier in compliance tasks (where applicable). One-off projects (e.g. sales tax audit, valuation or catch-up engagement) are quoted in writing prior to the commencement of work.

No. We have a standard agreement of a month-to-month basis. We can provide discounts for longer-term agreements, and scale up or down with changing needs.

Schedule a consultation through our website. Take your most recent financial statements, an approximated monthly volume of transactions, and your key pain points. A written proposal and scope of work will be sent shortly thereafter, within a few business days, with our follow-up.

It should take 2-4 weeks of onboarding, depending on the state of your books. We review your financials and systems, request account access, perform a diagnostic and create a unique chart of accounts and close calendar. You are then introduced to your team, and you’re given a timeline for your first monthly close.

Use a shared client file portal for documents and secure messaging, monthly or quarterly review calls and email for routine issues. Advisory clients will also get a monthly financial package, which includes a memo on main differences and actions.

A call center is not your point of contact, it’s the dedicated account manager. CFO-level clients have direct access to their fractional CFO. The time for a response is specified in your engagement letter: standard questions – usually within one business day; urgent requests – same day.

Every account has a primary accountant and a secondary reviewer familiar with your file. If your primary contact leaves, the reviewer steps in

Yes. We can provide a redacted monthly close package, payroll summary and monthly financial dashboard during the sales process.

If you’re not satisfied within your first 30 days, tell us. We will discuss a resolution and if we are unable to resolve the issue, you may terminate the engagement and your fees for that month will be refunded, if your files and access can be returned in good order.